9 Sample Emails for Chasing Payments from Clients

When it comes to running a business, one of the most crucial aspects is ensuring timely payments from clients. Chase emails can be a polite and effective way to remind clients about overdue invoices. Here are nine sample emails you can use to chase payments from your clients.

1. Initial Reminder Email

Subject: Reminder: Invoice #[Invoice Number] Due Date Approaching

Dear [Client Name],

I hope this email finds you well. I am writing to remind you that the invoice #[Invoice Number] with a due date of [Due Date] is approaching. Please let me know if you have any questions or need assistance with the payment process.

Thank you for your prompt attention to this matter.

Best regards, [Your Name]

2. Follow-Up Email After the Due Date

Subject: Follow-Up on Overdue Invoice #[Invoice Number]

Dear [Client Name],

I noticed that invoice #[Invoice Number] has now passed its due date. Could you please advise on the status of this payment? We appreciate your prompt attention to this matter.

Thank you, [Your Name]

3. Offering Assistance Email

Subject: Assistance with Overdue Invoice #[Invoice Number]

Dear [Client Name],

I understand that unexpected circumstances can arise. If there's any issue with the payment of invoice #[Invoice Number], please let me know, and we can work together to find a solution.

Looking forward to your reply.

Best regards, [Your Name]

4. Escalation Email

Subject: Escalation: Overdue Invoice #[Invoice Number]

Dear [Client Name],

Despite previous reminders, invoice #[Invoice Number] remains unpaid. This is a critical matter for our business, and we urge you to address it immediately.

We value our business relationship and look forward to resolving this promptly.

Sincerely, [Your Name]

5. Offering a Payment Plan

Subject: Payment Plan Options for Overdue Invoice #[Invoice Number]

Dear [Client Name],

To assist with the payment of overdue invoice #[Invoice Number], we're willing to discuss a payment plan. Please let us know if this is an option you'd like to explore.

Thank you, [Your Name]

6. Final Reminder Before Legal Action

Subject: Final Reminder: Overdue Invoice #[Invoice Number]

Dear [Client Name],

This is a final reminder that invoice #[Invoice Number] remains unpaid. Failure to address this matter may result in legal action. We strongly advise prompt payment.

Sincerely, [Your Name]

7. Request for Confirmation of Payment

Subject: Confirmation Requested: Payment of Invoice #[Invoice Number]

Dear [Client Name],

We have received a notification of a possible payment for invoice #[Invoice Number]. Could you please confirm the payment details for our records?

Thank you, [Your Name]

8. Acknowledgment of Partial Payment

Subject: Acknowledgment: Partial Payment Received for Invoice #[Invoice Number]

Dear [Client Name],

Thank you for the partial payment received towards invoice #[Invoice Number]. Please advise on the status of the remaining balance.

Best regards, [Your Name]

9. Thank You Email After Full Payment

Subject: Thank You: Invoice #[Invoice Number] Fully Paid

Dear [Client Name],

Thank you for fully paying invoice #[Invoice Number]. We appreciate your prompt payment and look forward to continuing our business relationship.

Best regards, [Your Name]

Using these sample emails as a guide, you can politely and professionally chase payments from your clients, ensuring the financial health of your business. Remember to adapt the tone and content to suit your specific client relationships.

【AOTsend Email API】：AOTsend is a Managed Email Service for sending transactional emails. Support Email Types: reminders, authentication, confirmations, notifications, verification codes, invoices, password resets, account activations, billing statements, two-factor authentication (2FA), and one-time passwords (OTP) emails, etc. $0.28 per 1000 Emails. 99% Delivery, 98% Inbox Rate.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?